Recruiting Coordinator
reflection.ai
Location
SF, NYC
Employment Type
Full time
Location Type
On-site
Department
Operations
Our Mission
Reflection’s mission is to build open superintelligence and make it accessible to all.
We’re developing open weight models for individuals, agents, enterprises, and even nation states. Our team of AI researchers and company builders come from DeepMind, OpenAI, Google Brain, Meta, Character.AI, Anthropic and beyond.
Role Overview:
The Recruiting Coordinator will be the operational backbone of our talent acquisition efforts during a period of rapid scaling. This role is critical to maintaining our hiring velocity while ensuring every candidate has an exceptional experience with our company. You'll manage the full lifecycle of interview coordination across all roles—from engineers building our foundation models to go-to-market teams scaling our enterprise business.
What You'll Do:
Schedule and coordinate interviews across multiple time zones, often with same-day turnarounds
Manage candidate communication from initial outreach through offer stage, maintaining our brand voice
Coordinate travel logistics and onsite interview experiences for out-of-town candidates
Partner with recruiters and hiring managers to optimize interview processes
Maintain data integrity in our ATS and generate recruiting metrics
Create and improve operational workflows to handle our growing interview volume
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Handle highly confidential information with discretion and professionalism
What We Are Looking For:
2-4 years in recruiting coordination, executive assistance, or operations roles (startup experience preferred)
Demonstrated ability to manage high-volume scheduling and complex logistics
Experience with applicant tracking systems (e.g., Ashby)
Exceptional written and verbal communication skills
Systems mindset—you naturally spot inefficiencies and implement solutions
Strong judgment and ability to handle sensitive situations with discretion; bias to action
Technical aptitude to quickly master new tools and build automated workflows
Bonus points for:
Experience with Ashby ATS
Experience supporting technical recruiting or working in AI/ML companies
Familiarity with scheduling tools and automation platforms
Previous experience in hypergrowth/startup environments
What We Offer:
We believe that to build superintelligence that is truly open, you need to start at the foundation. Joining Reflection means building from the ground up as part of a small talent-dense team. You will help define our future as a company, and help define the frontier of open foundational models.
We want you to do the most impactful work of your career with the confidence that you and the people you care about most are supported.
Top-tier compensation: Salary and equity structured to recognize and retain the best talent globally.
Health & wellness: Comprehensive medical, dental, vision, life, and disability insurance.
Life & family: Fully paid parental leave for all new parents, including adoptive and surrogate journeys. Financial support for family planning.
Benefits & balance: paid time off when you need it, relocation support, and more perks that optimize your time.
Opportunities to connect with teammates: lunch and dinner are provided daily. We have regular off-sites and team celebrations.