Description
We are looking for Executive Assistants to contribute to the growth of Brazil. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. In this roles you will have to utilize a unique skill set based on the executive’s job functions, personality, and communication style.
Core Responsibilities:
- Manage day-to-day schedules in such a way that the executive can complete their obligations in an organized, efficient way. Provide end-to-end support for GM Brazil operations.
- Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all-hands meetings, off-site meetings, one-on-one meetings, meetings with collaborators and customers, etc.
- Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs, and Dreamforce.
- Book appropriate travel within Salesforce’s travel policy, taking into account travel Visas, costs, and proper documentation.
- Effectively collaborate with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognize key players within all organizations.
- Assist with food orders, luncheon planning, and planning of other business-related meetings as requested.
- Other administrative and project duties as requested.
Minimum Requirements:
- 5+ years of applicable administrative experience, ideally from a global software organization.
- Resourceful execution of administrative activities, with high attention to detail, organization and process.
- Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
- Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
- Strong relationship leadership skills, ability to build a personal network throughout the company.
- Project Coordination experience needed at an intermediate complexity.
- Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
- Previous experience partnering with senior management in a fast paced, innovative environment.
- Experience working with/in large administrative teams.
- Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau and are a plus.
- Additional Desired Skills/Traits
- Agility and flexibility in response to changing priorities and needs.
- Proven track record to handle projects, work under pressure and consistently make deadlines.
- Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.