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Senior Facilities Admin Officer



Cagayan de Oro, Misamis Oriental, Philippines
Posted on Friday, February 23, 2024
Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.
At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

Main Duties:

  • Reports Directly to the Facilities Admin Manager
  • Manages the Facilities - office/ hub/consol/warehouse by ensuring the facility is in good condition, well maintained and adheres to Local Government Unit (LGU) requirements
  • Reports the facility issues with Lessor, Admin Manager, Engineering, etc and ensures iit will be resolved within the agreed timeline.
  • Acts as the coordinator and negotiator between the internal stakeholder and lessor.
  • Requests and reviews the accreditation requirements from the lessor
  • Reviews, negotiates and processes the Contract of Lease with lessor, legal and internal stakeholder.
  • Monitors the Contract of Lease from activation to termination.
  • Supervises the move in and move out of the facility with internal stakeholder and lessor
  • Audits the facility through quality check and inventory of assets, red tag, scrap and 5S Compliance
  • Coordinates the processing of Business Permit requirements with internal stakeholder and vendor
  • Provides support to internal stakeholders for the submission of other Local Government Unit (LGU) requirements
  • Assists in the validation of Petty Cash Fund (PCF) of internal stakeholders
  • PCF Management per SFAO

Minimum Qualifications:

  • Bachelor’s Degree, Any 4-Year Course
  • Proven work experience in an Admin and Procurement role
  • 3 - 5 years of working experience in a related role or field
  • Background in contract review and negotiation
  • Knowledgeable of local government regulations and experience in processing business permits.
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