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HR Operations Executive

Ninja Van

Ninja Van

People & HR, Operations
Posted on Wednesday, July 3, 2024
Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.
At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.
The HR Operations Executive will perform payroll on a regular basis and ensure the accurate and timely maintenance of employee data records.
The incumbent is also responsible for ensuring that all HR Operations administrative tasks are followed up in a timely manner.


  • Process monthly payroll (including overtime and allowances) for all employees based in Singapore
  • Process of employees termination and managing final salary matters
  • Ensure accuracy of payroll records by having effective communication with both internal and external stakeholders of the Human Resource team
  • Be the point-of-contact for salary matters for all SG employees
  • Maintain blue collar employees’ attendance system and track employees’ daily attendance
  • Ensure timely submission of IR21 for blue collar foreign employees who are leaving the organization
  • Ensure accuracy and timeliness of monthly CPF submission and tax clearance, where applicable
  • Prepare year-end income tax assessment IR8A form for employees
  • Prepare accurate and timely payroll journals, labour costs and other related reports for Finance and Management
  • Monitor and track staff probation and confirmation dates
  • Prepare and record all employment letters issued out
  • Facilitate a smooth onboarding for all blue collar employees
  • Facilitate a smooth offboarding for all employees and ensure all company items are returned and access to systems are updated
  • Understand and comply with all internal control procedures
  • Create, update and maintain accurate employee records in personnel files and HRMS personnel database


  • 0 - 1 year of relevant work experience in HR, with a Diploma in Business Management or its equivalent with specialization in HRM
  • Effective communication, interpersonal skills and personable
  • Organized, quick thinking and efficient
  • Meticulous with effective follow-up skills
  • IT Savvy and literate in MS Office / Google suite office applications
  • Able to work independently with minimum supervision in a team-based environment
  • High integrity with ability to handle confidential information
  • Proficient in Data Management
  • Effective and efficient resource management
  • Able to work as an individual contributor and with a team
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