Office Manager (Part-Time)
Operations
London, UK
We’re looking for a part-time Office Manager to shape an outstanding employee experience in our London office. This is a hands-on, high-impact role where you’ll combine office operations, employee experience, and leadership support.
You’ll work closely with HR and leadership, act as the heartbeat of the office, and help us create a seamless, welcoming, and high-performing workplace. You’ll also collaborate with our Frankfurt office to ensure consistency across EMEA.
Working model
- Part-time role, London-based
- Regular in-office presence required (minimum 2 days per week, aligned with business needs)
Icertis is the global leader in AI-powered contract intelligence. The Icertis platform revolutionizes contract management, equipping customers with powerful insights and automation to grow revenue, control costs, mitigate risk, and ensure compliance - the pillars of business success. Today, more than one third of the Fortune 100 trust Icertis to realize the full intent of millions of commercial agreements in 90+ countries.
Who we are: Icertis is the only contract intelligence platform companies trust to keep them out in front, now and in the future. Our unwavering commitment to contract intelligence is grounded in our FORTE values—Fairness, Openness, Respect, Teamwork and Execution—which guide all our interactions with employees, customers, partners, and stakeholders. Because in our mission to be the contract intelligence platform of the world, we believe how we get there is as important as the destination.
Icertis, Inc. provides Equal Employment Opportunity to all employees and applicants for employment without regard to race, color, religion, gender identity or expression, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Icertis, Inc. complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. If you are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to careers@icertis.com or get in touch with your recruiter.
- Highly organised, proactive and solutions-focused
- Confident working with senior stakeholders and external partners
- Comfortable managing multiple priorities in a fast-paced environment
- Hands-on mindset with a focus on continuous improvement
- Open to feedback, adaptable, and eager to learn and evolve
#LI-MV1
- Own the day-to-day running of the London office, ensuring a smooth, efficient and well-organised environment
- Be the go-to person for employees, visitors, and external partners
- Deliver engaging office initiatives and events, managing budgets effectively with HR guidance
- Coordinate onboarding and offboarding (equipment, logistics, setup – with global IT support)
- Manage vendors, office supplies, and services to keep everything running seamlessly
- Act as liaison with building management and lead on health & safety compliance
- Continuously improve processes, using tools and AI where possible to simplify and scale
Leadership & administrative support
- Support senior leaders with scheduling, coordination, and key communications
- Organise meetings, interviews, and events with a strong focus on experience and efficiency
- Prepare materials and help drive follow-ups to keep things moving
- Partner with Talent Acquisition on interview coordination and candidate experience