Executive Assistant
Fervo Energy
Fervo is working to build the most cost-effective, repeatable geothermal power plants in the world. Delivering on this mission requires disciplined execution not only in the field, but across financing, project development, regulatory compliance, and corporate governance. As Fervo scales, strong legal infrastructure and operational rigor are essential to enabling growth while managing risk responsibly.
The Executive Assistant (to the VP General Counsel) will serve as a trusted partner to the Vice President, General Counsel and provide secondary support to the broader Legal team. This role requires exceptional discretion, organizational precision, and the ability to manage highly sensitive information in a fast-paced, high-growth environment.
Success in this position means creating leverage for the VP General Counsel — ensuring legal priorities are organized, governance processes are well-coordinated, and communications across internal and external stakeholders are handled with professionalism and care
Responsibilities
Executive Support & Priority Management
- Manage complex and highly confidential calendar scheduling for the VP General Counsel, including board-related meetings, executive sessions, regulatory matters, and cross-functional leadership engagements.
- Prepare briefing materials and ensure the VP General Counsel is equipped for meetings, negotiations, and executive discussions.
- Serve as a gatekeeper and liaison, triaging inbound communications and prioritizing matters requiring executive attention.
- Maintain strict confidentiality across all legal, personnel, governance, and transaction-related matters.
Logistics & Meeting Coordination
- Coordinate logistics and materials for board meetings, committee meetings, and governance-related activities, including preparation and secure distribution of sensitive documents.
- Support contract workflow and document management processes in collaboration with Legal team members.
- Maintain organized systems for legal records, compliance documentation, and corporate governance files.
- Assist with tracking regulatory filings, deadlines, and key compliance milestones.
Cross-Functional & External Stakeholder Coordination
- Serve as a primary coordination point between the Legal department and internal teams, including Finance, Strategy, Development, and Operations.
- Facilitate communication with outside counsel, regulatory bodies, and other external stakeholders.
- Support scheduling and logistics for negotiations, closings, and other transaction-related meetings.
- Ensure timely follow-up on action items arising from legal and executive meetings.
Administrative Excellence & Process Improvement
- Manage domestic travel logistics, expense reporting, and invoice processing with accuracy and discretion.
- Support departmental budgeting, invoice tracking, and vendor coordination for outside counsel and service providers.
- Collaborate with other administrative staff to maintain high standards of professionalism across executive support functions.
- Use AI tools to create leverage and improve administrative excellence.
Qualifications
Required
- 8+ years of experience supporting senior executives, preferably within a legal, compliance, or corporate governance environment.
- Demonstrated experience handling highly confidential and sensitive information with discretion and sound judgment; Strong organizational skills and ability to manage multiple competing priorities with precision.
- Excellent written and verbal communication skills; ability to interact professionally with executives, board members, and external counsel.
- Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); familiarity with document management systems, and contract lifecycle management tools.
- Ability to work onsite in downtown Houston at least four days per week.
Preferred
- Prior experience supporting a General Counsel or in-house legal department
- Familiarity with board governance processes and regulatory compliance environments
- Experience coordinating outside counsel relationships and legal invoices
- Experience with Board Governance portals (e.g. Diligent Boards) is a plus.