Sr Accounts Payable Specialist
Carlsmed
As Senior Accounts Payable Specialist, you will own the full-cycle Accounts Payable process including invoice processing, approvals, payments, reconciliations and employee reimbursement program. Our desired A/P Specialist is proactive, thrives in a dynamic environment, and takes pride in creating high quality deliverables/results. This individual will be responsible for managing the end-to-end accounts payable process while also overseeing the administration and optimization of our Concur Expense Management System. This role is responsible for ensuring timely payments, accurate reconciliation, and compliance with Company policies and regulatory requirements. This role requires strong analytical skills, excellent communication abilities, and a deep understanding of A/P best practices and expense reporting within a medical device or healthcare environment in a public company environment.
Responsibilities
- Process vendor invoices, ensuring accuracy, proper approvals, and timely payments.
- Reconcile AP transactions, investigate discrepancies, and resolve payment issues.
- Partner with Operations to establish best practices for vendor set up, purchase order management and spend reporting.
- Develop and maintain AP performance metrics and dashboards (invoice cycle times, aging exceptions) to monitor efficiency and identify areas for improvement. Prepare and analyze flux reporting for AP accounts and expense categories, providing variance explanations and insights to support financial reporting and management decision-making.
- Assist with month-end and year-end closing activities, including accruals and reconciliations.
- Maintain vendor records and ensure compliance with company policies and IRS regulations (W-9s, 1099s).
- Prepare and monitor AP aging reports and support cash flow management initiatives.
- Work cross-functionally with procurement, finance, and operations teams to enhance AP workflows.
- Serve as the primary administrator for SAP Concur, managing system configurations, user accounts, policies, reporting and approvals.
- Monitor employee expense reports, ensuring compliance with company policies and IRS guidelines.
- Serve as primary administrator for SAP Concur, managing system configuration, user accounts, policies, reporting and approvals.
- Work to identify system issues and implement enhancements and improvements to increase efficiencies.
- Ensure integration between Concur and NetSuite
- Serve as the primary point of contact for suppliers regarding billing and payment inquiries.
- Maintain accurate and organized records of all AP activities, including invoices, payments, and correspondence.
- Support audits by providing documentation and explanations related to AP transactions.
Qualifications
- Bachelor’s degree is preferred in accounting, finance, or related discipline
- 5+ years relevant experience in accounts payable or a similar role, preferably in the medical device or healthcare industry.
Skills
- Excellent verbal and written communication
- Deep knowledge of GAAP, internal controls and SOX compliance related to accounts payable and expense reporting
- Proven success in working within a public company environment, including meeting quarterly close deadlines, supporting audit requests and ensuring compliance with SEC-driven requirements
- Ability to perform high quality work with speed
- Proficiency in NetSuite or other large ERP system required.
- Concur experience required
- Proficient in Excel (including pivot tables and X/VLOOKUP), Word, and Outlook
- Detail-orientated and organized
- Strong communication skills
- Proven ability to handle multiple tasks with differing priorities simultaneously with a high degree of accuracy
- Ability to work independently and with a team in a collaborative manner
Equal Opportunity Employer
Carlsmed is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Carlsmed is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know.
Compensation
We are pleased to provide a competitive salary and benefits. Our benefits reflect our investment in the overall health and well-being of our employees and their families. including paying 100% of monthly healthcare, dental & vision insurance premiums, a 401(k) plan with employer matching and unlimited PTO. The expected hourly rate of pay is: $30.00 to $35.00. Compensation may vary based on related skills, experience, and relevant key attributes.