Human Resources Administrator
Carlsmed
Position Description
We are looking for an organized, detail-oriented Human Resources Administrator to support our growing recruitment needs. In this role, you will help ensure a smooth and efficient hiring process by coordinating interviews, managing candidate communications, and assisting with logistics and onboarding throughout the recruiting lifecycle. This is a great opportunity for someone looking to grow their career in talent acquisition or human resources.
Responsibilities
- Interview Scheduling & Coordination
- Schedule phone, video, and onsite interviews across multiple time zones.
- Prescreen candidates to determine qualifications for advancement.
- Act as the point of contact for candidates throughout the interview process.
- Prepare and distribute interview tools, agendas, briefing documents, and follow-up materials.
- Candidate Experience Management
- Ensure a positive and professional experience for all candidates.
- Provide timely updates and clear communication about interview status and next steps.
- Recruiting Operations Support
- Maintain and update the applicant tracking system (ATS) with accurate candidate records and status changes.
- Post jobs on internal and external platforms.
- Track and report on key metrics such as year-to-date hires and projected fill dates.
- General Administrative & Project Support
- Request background checks and drug screens from third party vendor.
- Perform reference checks.
- Lead new hire onboarding process, including conducting orientation sessions for new employees.
- Support HR audits and ensure data accuracy across systems.
- Assist with benefits enrollment, changes, and inquiries.
- Assist with leave of absence administration and tuition reimbursement.
- Schedule and coordinate internal training sessions.
- Monitor completion of required trainings and policy acknowledgments.
- Act as point of contact for employee inquiries related to HR policies, benefits, and procedures.
Qualifications
- Associate or Bachelor’s degree in Human Resources, Business Administration, Communications, or related field (or equivalent experience).
- 1–2 years of experience in HR, recruiting coordination, or administrative roles.
- Strong organizational and multitasking skills with a keen attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in tools such as Google Workspace or Microsoft Office; experience with an ATS is a plus (e.g., Bamboo, Greenhouse, Lever, Workday).
- Ability to handle sensitive and confidential information with discretion.
- Customer service mindset and a collaborative, proactive attitude.
Equal Opportunity Employer
Carlsmed is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Carlsmed is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know.
Compensation
We are pleased to provide a competitive salary and benefits. Our benefits reflect our investment in the overall health and well-being of our employees and their families. including paying 100% of monthly healthcare, dental & vision insurance premiums, a 401(k) plan with employer matching and unlimited PTO. The expected pay range is: $65,000 to $75,000 annually. Compensation may vary based on related skills, experience, and relevant key attributes.