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People Operations, Manager



People & HR, Operations
Barcelona, Spain
Posted on Tuesday, July 2, 2024

WELCOME to Aetion! We are a global leader in science-driven technology using real-world evidence to provide innovative healthcare solutions. Our Discover and Substantiate applications, powered by the Aetion Evidence Platform, are used to evaluate the safety, effectiveness and value of medications, delivering better outcomes to patients, medical professionals, and clients. We’ve partnered with top biopharma companies and are backed by leading venture capital firms to help increase our medical research and expand our product line. Aetion is headquartered in the US and has expanded throughout Europe with a Research and Development Hub in Barcelona.

Aetion and Aetion’s leadership are recipients of several prestigious awards:

Come join us!

PERKS of being an A-Teamer:

  • 25 vacation days
  • Daily in-office lunch stipend (and a fully stocked kitchen)
  • Sabbatical opportunity after five years of employment
  • Commitment to professional development opportunities
  • Employee-led initiatives including annual company-wide innovation day & DEI resource groups
  • Comprehensive private health coverage w/ out-of-network reimbursements options
  • Peer & company recognition programs
  • Monthly educational lunch & learns


As a People Operations Manager, you will ensure the successful delivery of our People Operations in Spain, the UK, France and Germany to enhance our 40+ employees’ experience. You will also hone your business partner skills, by building a strong partnership with the predominantly scientific and engineering profiles composing Aetion's diverse and international talent.

Reporting to the EU People Director in Barcelona, you will work closely with the People team based in NY/Boston, to contribute to the development and implementation of a global people strategy, encompassing a wide range of responsibilities and topics, from daily HR operations to project management and from employee engagement to HR compliance aspects.

In a deeply scientific company, you will collaborate with enthusiastic, purpose-driven and talented professionals, from different backgrounds and cultures, all willing to grow in a sustainable and caring yet intellectually challenging work environment.


HR Operations

  • Supervise and manage the onboarding (from contracting to day-1) and exit processes in collaboration with managers as well as external service providers in Spain, the UK, France and Germany.
  • Coordinate the monthly and yearly payroll processes with external service providers in Spain and the UK.
  • Guide employees in their HR-related questions.
  • Provide legal guidance to the business regarding labor regulations in Spain.
  • Coordinate with selected external agencies the work-permit and relocation processes.
  • Act as the point of contact with external labor, risk prevention services, and with the Private Insurance provider, to implement the required policies and activities.
  • Manage the Time Attendance System and ensure compliant working time tracking for Spain-based employees.
  • Update company policies and/or protocols when necessary.

HR Business Partners

  • Accompany business leaders on talent management, performance management (including yearly review process), compensation review process, and all things people-related.
  • Support employee development and growth: Meet (career interviews, 90-days checks-in), Consider (Talent Identification and Assessment), Value and develop talents to help them reach their full potential.
  • Craft programs and processes, in line with the global People Team agenda, and deliver results in the following activities :
  • Creating initiatives to drive performance,
  • Supporting the acceleration of the local business growth
  • Sustain and improve the organization's culture and goals.
  • Act as a bridge between the global People Team and the rest of the Barcelona/international team, ensuring smooth and effective communication.
  • Create activities and initiatives that foster an inspiring, engaging culture and a unique employee experience.


Required Qualifications

  • A Master's degree in Human Resources
  • 7+ years experience in Talent Management developed in an international setting, across geographies.
  • Proven experience in managing HR Operations in Spain (payroll, working time tracking, flexible retribution, etc.), with a deep knowledge of labor law requirements in the country.
  • People-centered, first and foremost. Passionate about aligning talents with business strategy and imperatives.
  • Ability to provide advice and direction to internal stakeholders regarding talent development programs and HR guidance.
  • Excellent written and verbal communication skills, including the ability to create content and to animate meetings.
  • Fluent English and Spanish proficiency, French language is a plus.

Preferred Qualifications

  • Project management skills are a plus.
  • Able to be both strategic and operational. Action and result orientated.
  • Contribute to team success by actively participating as a member of the team toward the completion of collective goals.
  • Interact trustfully & openly with diverse groups of people (up, down and sideways) and build constructive and effective relationships.
  • Strong ethics. Value and champion diversity. High work standards.
  • Thrive in a fast-moving, international environment that is dynamic and experiencing growth.

*We understand not everyone will meet all the above qualifications on day one. As a team of lifelong learners, we encourage you to apply if you are passionate about the role and want to grow your skills. We are excited to meet people who believe in Aetion's mission and can contribute to our team in a variety of ways.

Aetion is an Equal Opportunity Employer. Aetion is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. To that end, we strive to recruit and maintain a workforce that meaningfully represents the diverse and culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information.